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What is a Group assignment?
Because every assignment must be associated to a Group, all assignments are considered Group assignments.
What is a named user assignment?
A named user assignment (aka: personal assignment) is an assignment that has been given to a specific user to complete.
With a named user assignment, expectations are that the named user is the person who is ultimately responsible to change the assignment's Status.
Who can change an Assignment Status?
While other users may conduct plan review on an assignment, only Any users who belong to the assignment's Group may change the assignment's Status.
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When should we use the Reassignment option?
When a named user has created markups on their assigned document and then, cannot complete the assignment, we recommend giving the assignment to another user who belongs to the same group.
This will be required when e-PlanREVIEW® (EPR) is configured to prevent Reviewers from modifying another user's markups. For example, open comments need to be closed or sketches need to be changed/deleted.
How to perform a Reassignment
Option 1:
Give the assignment to a different user.
Follow these steps: Why? Because comments, sketches, stamps, measurements, etc. that were created by the named user are typically protected from unauthorized changes by other reviewers. This assumes that reviewers may not edit markups made by other reviewers.
- Select the pencil icon to open the EDIT ASSIGNMENT form.
- Select a different user in the drop down.
- Select SUBMIT.
Option 2:
Have a user with the proper permissions, (ie: the Group or Project Manager), complete the plan review. Group Managers typically have permissions to modify
This assumes that system Permissions have been configured for best practices to allow Group manages rights to edit/delete markups made by reviewers users in their Group(s).
How Distribution Workflows are affected
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When EPR Reviewers are inactivated, be sure to remove them from any Distribution workflows where they are 'named users'. |
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