Comments can be aggregated into a Comment Corrections Report Letter (“Corrections Report” hereafter) to be returned to applicants once plan reviews have been completed for the current submittal. These corrections reports can be generated automatically for integrated partners or they can be created manually by staff as needed to inform the applicant of any remaining deficiencies with their plans or application as a whole.
| Table of Contents | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
...
Corrections Reports
Administrators can manage corrections report templates by going to Settings > Configuration > Reports to find the list of existing corrections reports. The Reports page is split into two parts: the list of exiting reports on the left and an area to preview a selected report on the right.
...
The template preview section appears blank by default but will display a preview (using sample data) of any report selected from the list.
Preview: No Report Selected | Preview: Report Selected |
|---|---|
 |  |
| Info |
|---|
To edit the selected report template, click on the Edit Template button at the top right of the preview pane. |
...
Administrators can choose between two style options for the corrections report: Single Column or Two Columns.
Single Column Style | Two Columns Style |
|---|---|
The Single Column style (recommended for most users) allows comment text to stretch across the entire width of the report page, with comment location and related information displayed above each comment. This style emphasizes efficient use of space and reduces the overall report page count. | The Two Columns style allows comment location and related information to display in a separate column to the left of the comment text, which displays in a second column on the right. This style emphasizes readability of comment location, but may result in additional unused space or an overall increased page count for the comment report. |
 |
 |
 |
 |
Filename Formatting
Unlike the template name, the Filename (or “File Name”) refers to the name the corrections report PDF file will use when created by EPR. As part of the template, the Administrator can configure what is included in that filename by selecting up to five (5) of the seven total options, as explained below.
...
This section lists all available options. You can select up to five (5) to include in a report template filename.
Option | Description |
|---|---|
Project Number | Click on this option to include the project number in the corrections report filename. |
Project Name | Click on this option to include the project name in the corrections report filename. |
Project Id | Click on this option to include the project id in the corrections report filename. |
Review Type | Click on this option to include the review type in the corrections report filename. |
Comment Group Label | Click on this option to include the comment group label in the corrections report filename. |
Date & Time | Click on this option to include the date and time in the corrections report filename. The format used for this is DD-MM-YYYY and HH |
_MM AM/PM. | |
Template Title | Click on this option to include the template title in the corrections report filename. |
Selected Filename Options
...
Decide which project information appears in the report by selecting values from the Project Fields section. Review the table below for descriptions of each option and note that at a minimum, the Project Number and Address values must be selected.
Option | Description |
|---|---|
Project Number | Required. Click on this checkbox to display project number at the beginning of the report. |
Address | Required. Click on this checkbox to display project address at the beginning of the report. |
Project Name | Click on this checkbox to display project name at the beginning of the report. |
Project Contact | Click on this checkbox to display project contact(s) at the beginning of the report. |
Project Type | Click on this checkbox to display project type at the beginning of the report. |
Start/Due Date | Click on this checkbox to display project start and due date at the beginning of the report. |
Submittal | Click on this checkbox to display project submittal at the beginning of the report. |
Occupancy | Click on this checkbox to display project address at the beginning of the report. |
Construction Type | Click on this checkbox to display project construction type at the beginning of the report. |
Square Footage | Click on this checkbox to display project square footage at the beginning of the report. |
Building Height | Click on this checkbox to display project building height at the beginning of the report. |
Application Type | Click on this checkbox to display project application type at the beginning of the report. |
Service Area | Click on this checkbox to display project service area at the beginning of the report. |
Site Info | Click on this checkbox to display project site info at the beginning of the report. |
Reference Number | Click on this checkbox to display project reference number at the beginning of the report. |
Scope of Work | Click on this checkbox to display project scope of work at the beginning of the report. |
Notes | Click on this checkbox to display project notes at the beginning of the report. |
Comment Options
...
Valuation | Click on this checkbox to display project valuation at the beginning of the report. |
Comment Options
To display additional information as part of the comment list, click on the Comment Options section and select any of the desired options.
Option | Description |
|---|---|
Reviewer Name | Click on this checkbox to display reviewer name as part of the comment list. |
Document Name | Click on this checkbox to display document name as part of the comment list. |
Comment Number | Click on this checkbox to display comment number as part of the comment list. |
Page Number | Click on this checkbox to display page number as part of the comment list. |
Sheet Number | Click on this checkbox to display sheet number as part of the comment list. |
Category | Click on this checkbox to display category value as part of the comment list. |
Impact | Click on this checkbox to display impact value as part of the comment list. |
Comment Disposition | Click on this checkbox to display comment disposition as part of the comment list. |
Attachment Hyperlinks | Click on this checkbox to display attachment hyperlinks as part of the comment list. |
Substitute Comment Images with Placeholders | Click on this checkbox to substitute comment images with placeholders as part of the comment list. |
Include Comment Responses | Click on this checkbox to include comment responses as part of the comment list. |
Summary Options for Reviewer Information
To display reviewer information at the end of the report, click on the Reviewers checkbox to list reviewers who have contributed comments to the report. Select more options to provide additional reviewer information if desired.
Option | Description |
|---|---|
Reviewers | Click on this checkbox to display reviewer name (first and last name) at the end of the report. |
Reviewer Group(s) | Click on this checkbox to display reviewer group information at the end of the report. |
Reviewer Email | Click on this checkbox to display reviewer email addresses at the end of the report. |
Reviewer Phone Number | Click on this checkbox to display reviewer phone number at the end of the report. |
Sort Options
To determine how comments are sorted within the report, select which three of the available options EPR should consider. Comment sorting within each option is alphabetical unless otherwise noted.
Option | Description |
|---|---|
Group | Click on this checkbox to sort comments based on the comment’s group value. |
Review Type | Click on this checkbox to sort comments based on the comment’s review type value, if any. |
Reviewer | Click on this checkbox to sort comments based on the comment’s reviewer. |
Category | Click on this checkbox to sort comments based on the comment’s category value, if any. |
Subcategory | Click on this checkbox to sort comments based on the comment’s subcategory value, if any. |
Comment Number | Click on this checkbox to sort comments sequentially based on the comment’s number. |
Filename | Click on this checkbox to sort comments based on the name of the file on which the comments are placed. Filenames are sorted alphabetically. Any comments that were not placed directly on a file will be grouped at the end under a heading called “Project Comments.” |
Sheet Number | Click on this checkbox to sort comments based on the sheet number of the page on which the comments are placed. Example: comments on S1.1 will list after comments on S1.0 and before comments on S2.0, but only if the sheets are sorted this way. |
Page Number | Click on this checkbox to sort comments based on the page number of the page on which the comments are placed. Example: comments on the third page will list after comments from the second page but before comments from the fourth page. |
...
Impact | Click on this checkbox to sort comments based on the comments' impact value. (When ‘Impact’ is chosen as the primary sort, the Sort order value is followed. Otherwise, sorting occurs alphabetically.) |
Primary, Secondary, and Tertiary Sorting
...
Two files: “Architectural Plans.pdf” and “Mechanical Plans.pdf” (each file has two sheets)
Three reviewers: John, Katya, and Ricardo
John created comments 00002 and 00003 on sheet A-1
Katya created comments 00004 and 00005 on sheet M-1
Ricardo created comment 00001 on sheet A-1
Ricardo created comment 00006 on sheet M-2
Comments 00001 - 00003 are on the Architectural plans
Comments 00004 - 00006 are on the Mechanical plans
Scenario 1 - Default (Reviewer as Tertiary Sort) | Scenario 2 - Reviewer as Secondary Sort | Scenario 3 - Reviewer as Primary Sort |
|---|---|---|
If all comments are included in a report using the default sort (Filename, Sheet Number, Reviewer), and sort toggles are on, then sorting looks like: | If Filename remains the primary sort but Reviewer and Sheet Number swap order, the sorting looks like: | If Reviewer becomes the primary sort and then is followed by Filename and Sheet Number, the sorting looks like: |
CORRECTIONS REPORT 1
|
|
|
|
|
|
|
|
|
|
CORRECTIONS REPORT 2
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CORRECTIONS REPORT 3
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Sort Toggles
The Secondary and Tertiary Sort options include toggles to either display or hide these sub-headings in the report information.
...
| Info |
|---|
The Tertiary Sort option will not be displayed if “Group” or “Filename” is selected (all others will display as tertiary sort). |
| Note |
|---|
These toggles only apply to the single column report template style. |
Address Options
Unlike the other report template sections, the Address section consists of fillable fields which can populate using agency address information rather than being a set of checkboxes. Many of these fields will be pre-populated with the agency address information listed in the Settings > Environment > Address page. This is intended to help prepare report templates more quickly, though any field information be overwritten for a specific report template as needed.
Field | Description |
|---|---|
Agency Name | Fill in the agency name as it should appear in the corrections report. |
Address | Fill in the primary street address as it should appear in the corrections report. |
Address 2 | Fill in the secondary street address as it should appear in the corrections report. |
City / Municipality | Fill in the city or municipality as it should appear in the corrections report. |
State / Province | Fill in the state or province as it should appear in the corrections report. |
ZIP / Postal Code | Fill in the ZIP or postal code as it should appear in the corrections report. |
Country | Fill in the country as it should appear in the corrections report. |
Phone | Fill in the agency phone number as it should appear in the corrections report. |
| Info |
|---|
Any address field left blank will not appear in the corrections report. |
...